Please note the following terms you agree to by purchasing space at PalmCon 2022:
Exhibitors must comply with all local, state and federal laws, and will not hold management liable for any breaches, losses, or damage to themselves or their property. All exhibitors agree to hold blameless the Cosmic Times Media Group, PalmCon and all PalmCon staff members and workers against any loss, damage, theft, expenses, claims or actions arising from any personal or property damage, loss or theft due to said exhibitors participation in PalmCon. The exhibitor is responsible for their own security during show hours.
All booths and tables MUST be manned during show hours and the booths/tables/displays must remain intact. You will not be allowed to breakdown prior to the end of the show nor will be allowed to load-out. If you break down prior to the end of the show (without special permission) you may be banned from attending future events hosted by the Cosmic Times Media Group and/or PalmCon.
No display or exhibit may extend beyond the space allotted to the exhibitor by PalmCon or the Palm Beach County Convention Center. The blocking of the aisle or other exhibitor space will not be allowed.
PalmCon will not be held liable for damages caused to the building or its furnishings by an exhibitor. Repairs or reimbursement will be the sole responsibility of the exhibitor.
You will not be issued additional passes for the show! Additional badges can be purchased from PalmCon for $10.00 each. Reselling of badges will not be tolerated; doing so is a violation of your agreement and may result in your expulsion from PalmCon with no recourse or reimbursement.
The exhibitor is 100% responsible for their vehicle and all parking fees.
All merchandise bought and sold at PalmCon is done strictly between the exhibitors and purchaser, PalmCon is not responsible in anyway for any transactions made. Any taxes that need to be paid are strictly the responsibility of the exhibitor.
Contractually all food and beverage is to be sold by the Convention Center. Thusly no exhibitors will be allowed to sell any food or beverage of any kind from their tables or booth. This is a rule put forward by the Convention Center and MUST be honored. Exceptions may be granted on a case-by-case basis, if you are a vendor who sells food or beverages - please contact PalmCon (info@palmcon.net before reserving your booth).
No vape, tobacco, or any type of smoking sales or paraphernalia are allowed. We do not encourage smoking of any kind. If you sell vape, tobacco, or any type of smoking items or paraphernalia at the show you will be asked to leave, with no refund given and you may be banned from attending future events hosted by the Cosmic Times Media Group and/or PalmCon.
Any material that can be deemed “adult” in nature must not be displayed on tables. PalmCon is a family friendly environment and the selling or display of such material to or in front of a minor will NOT BE TOLERATED. Violating this rule will result in your immediate expulsion from PalmCon with no recourse or reimbursement and you WILL BE banned from attending future events hosted by the Cosmic Times Media Group and/or PalmCon.
Nudity is NOT allowed at PalmCon under any circumstances. Violating this rule will result in your immediate expulsion from PalmCon with no recourse or reimbursement and you WILL BE banned from attending future events hosted by the Cosmic Times Media Group and/or PalmCon.
State tax is the responsibility of the artist/vendor to collect according to state laws.
Should you (the exhibitor) find that you are not able to attend PalmCon after purchasing a table a full refund will be issued (minus a $20 cancellation fee) prior to July 1st 2021. After July 1st 2021 NO refunds will be issued.
Any property not removed from the Palm Beach County Convention Center that has not been claimed within 24 hours following the end of the show will be considered abandoned by the Exhibitor.
If you are exhibiting at PalmCon you may give out flyers (or any promotional items) from YOUR TABLE only! You may not walk the isles and hand out flyers (without special permission) if spotted you will be asked to stop, if you refuse you may be ejected from PalmCon with no refund. If you’re NOT exhibiting and you are handing out flyers (or any promotional items) on the showroom floor or lobby or parking area (this includes placing flyers on the windows of cars) you WILL BE ejected from PalmCon with no refund (unless you have been granted special permission). There will be an area in the lobby to place your flyers (or any promotional items) on, if you are exhibiting at PalmCon you are welcome to place your flyers on this table, if you are not exhibiting at PalmCon you may place your flyers on this table – however they may be removed and disposed of at the discretion of the PalmCon staff or the Palm Beach County Convention Center staff.
You agree that PalmCon can add your contact information into our email database to receive updates on future shows.
By attending PalmCon 2021 as an exhibitor you acknowledge and agree to grant PalmCon / Cosmic Times Media Group LLC the right at the event to photograph or capture your likeness and/or the likeness of your minor children for use on social media and print advertisement without any further approval from you or any payment to you. This grant to PalmCon / Cosmic Times Media Group LLC includes, but is not limited to the right to edit such media, the right to use the media alone or together with other information, and the right to allow others to use or disseminate the media.
PalmCon reserves the right to change, amend, and add to the rules and regulations of the show at anytime. In the event that any new rules are added that prevent you from selling your core product, you will be notified and refunded in full.
All exhibitors will be located in Hall B - the main venue for PalmCon.
Our hours will be:
Saturday September 17th 10 AM - 6 PM
Load in will begin Saturday September 17th at 6 AM through 9:45 AM
Exhibitors will check in at the Exhibitor check in table by the loading dock. There will be no check in at the loading dock after 9:45 AM. Anyone checking in late must check in at the front registration desk in the main lobby. Your assignment will be confirmed before the event, but all badges must be picked up at the show and will not be mailed prior to the event.
Assignment of space will be by show management. We will try to accommodate as many special requests as possible but cannot guarantee where you will be located.
Electrical service is available directly from the Palm Beach County Convention Center at an additional charge.
The Convention Center provides complementary WIFI access – however bandwidth issues may occur so connectivity is not guaranteed.
For questions about exhibitor space, sponsorship, or just general question, please contact us at info@PalmCon.net.
